Guide for Authors

Guide for authors 

Tutorial Videos 

Author Guide Video

Reviewer Guide Video

Editor Guide Video 

About the journal

International Journal of Medical Arts is an international, open access, double-blinded, peer reviewed journal, published on behalf of Al-Azhar Faculty of Medicine (Damietta), published four times per year (January, April, July and October). Articles are published online when ready for publication as “Article in Press”. Additional issues may be published for special events. 

Aim and scope

The journal is concerned with basic, clinical and experimental original findings from all medical fields and its related sciences. This multidisciplinary nature of the journal offers a chance for researchers to interact and develop an integrative, high quality researches. The most important principle for acceptance is the scientific excellence.

Type of articles

Original articles, Review article, Brief communications, Perspectives, Case reports, Conference Abstracts, Poster presentations, Book review, Letter to editor and Editorial (written only by editors or invited authors)  

Editorial Process:

The International Journal of Medical arts accepts submission provided that, at the time of submission, the article had not simultaneously submitted, or already accepted for publication elsewhere. The Authors should specify one of them as a corresponding author to contact the Journal for all matters related to the manuscript.  

When a new submitted article is received, it will be distributed to one of the primary editors. He/she reads the article, consults others in editorial office, and decides whether article should enter the peer review cycle, based on the editorial criteria of the journal of originality and importance. The first decision should be taken within 2 weeks, and the corresponding author will be notified by his/her email.  

Peer review process:

The International Journal of Medical Arts sticks to a double-blind review process. Thus, if the editorial office decision to proceed in review process, the article will be passed to two or more reviewers with relevant expertise. The selection of reviewers depends on expertise, reputation and our own previous experience of a referee’s characteristics.

The Editor is responsible for the final decision regarding acceptance or rejection of articles. The Editor's decision is final.

Referees

Authors are advised to submit with their articles, the names, complete affiliations (spelled out), country and contact details of three potential reviewers. Email addresses and reviewer names will be checked for validity. Please ensure that the e-mail addresses are current. Reviewers who do not have an institutional e-mail address will only be considered if their affiliations are given and can be verified. When compiling this list of potential reviewers please consider the following important criteria: they must be knowledgeable about the manuscript subject area; must not be from your own institution; at least two of the suggested reviewers must be from another country than the authors'; and they should not have recent (less than four years) joint publications with any of the authors. However, the final choice of reviewers is at the editors' discretion.

Highlights

Highlights are optional yet highly encouraged for this journal, as they increase the discoverability of your article via search engines. They consist of a short collection of bullet points that capture the novel results of your research as well as new methods that were used during the study.

Highlights should be submitted in a separate editable file in the online submission system. Please use 'Highlights' in the file name and include 3 to 5 bullet points (maximum 85 characters, including spaces, per bullet point).

Final decision after review

After peer-review process, the editors consider reviewer’s advice and then proceed to one of the following decisions:

  • Acceptance for publication
  • Invite the authors to revise their manuscript to fulfil specific needs before a final decision is reached
  • Reject publication.

Manuscripts accepted for publication are copy edited for grammar, punctuation, language, print style, and format. Page proofs will be sent to the corresponding author. The corresponding author is expected to provide response within three working days.

Copyrights

Authors who publish in International Journal of Medical Arts retain copyright to their work. Plagiarism is strictly prohibited, and by submitting the article for publication, the authors agree that the publishers have the right to take appropriate action if plagiarism or fabricated information is discovered.

Copyright form

Authors will be asked to sign a Copyright Form (as a mandatory requirement) and submit it with the manuscript by the corresponding author (on behalf of all authors), defining the scope of the article, financial and non-financial relationships and activities of interest, declaring contributions of authors and funding agencies (if any), and confirming that the paper is arranged according to the 'Guide for Authors'.

Publication ethics

Author must indicate that, their work was done according to the Declaration of Helsinki principles (https://www.wma.net/policies-post/wma-declaration-of-helsinki-ethical-principles-for-medical-research-involving-human-subjects/), and a formal review and approval by an appropriate institutional research and ethics committee are required.

Consent: In clinical trials, an informed consent must be provided by the patient or his/her guardian and the work must be compliant with the guidelines of the International Committee of Medical Journal Editors (www.icmje.org).

Confidentiality must be guaranteed and it is the responsibility of the authors to ensure that, patients' names, IDs, or hospital numbers not be violated in any section of their manuscript (including figures).

Plagiarism Prevention: IJMA uses the iThenticate software “Clarivate Analytics”, which is completely provided by EKB for IJMA, to detect instances of overlapping and similar text in submitted manuscripts. IJMA permits an overall similarity of ≤20% for a manuscript to be considered for publication. The acceptable limit for similarity of text from a single source is 5%. If the similarity level is above 5%, then the manuscript is returned to the author for paraphrasing the text and citing the original source of the copied material.

Authorship criteria:

For authorship to be considered, the author must fulfil the 4 criteria of authorship recommended by International Committee of Medical Journal Editors (ICMJE). These criteria are: 1) Significant participation in the concept or design of the work; or the gaining, analysis, or explanation of data for the work; 2) Drafting the work or revising it critically; 3) Approve the final version submitted for publication; 4) Agreement to be responsible for all aspects of the work regarding its accuracy and integrity.

Contribution details:

Authors should provide a description of individual contribution of each author in the manuscript. Contribution should include author’s role in concept development, study design, definition of intellectual content, literature search, data acquisition, data analysis, manuscript preparation, manuscript writing and manuscript revision.

Financial and Non-financial Relationships and Activities of Interest (previously, Conflict of Interest)

A declaration of financial and non-financial relationships and activities of interest must be provided and if any not found, must be declared. Financial interests, direct or indirect, that exist or may be perceived to exist for individual contributors in connection with the content of the manuscript have been declared in the cover letter. Sources of outside financial support of the project must be mentioned in the cover letter

Clinical trial registration

International Journal of Medical Arts advocates the registration of clinical trials. IJMA would publish clinical trials that have been registered with a clinical trial registry that allows free online access to public. Registration in the following trial registers is acceptable: http://www.trialregister.nl/trialreg/index.asp; http://www.umin.ac.jp/ctr; http://isrctn.org/ and http://www.clinicaltrials.gov/

Manuscript submission:

  • Manuscripts are fully submitted through an electronic submission system, at the site [https://ijma.journals.ekb.eg/]
  • Our online submission system guides you stepwise through the process of entering your article details and uploading your files. The system converts your article files to a single PDF file used in the peer-review process. Editable files (e.g., doc, docx, etc..) are required to typeset your article for final publication.
  • New users must register an account at this site. Registration is free but mandatory.
  • Registered authors can keep track of their submitted articles after logging into their account using their user name and password.
  • The journal does not charge for submission and processing of the manuscripts.
  • Editorial team will appreciate all feedback and solve any problems facing authors, just contact editorial team at https://ijma.journals.ekb.eg; or at IJMA@ domazhermedicine.edu.eg

Manuscript preparation

Manuscripts must be prepared in accordance with "Uniform requirements for Manuscripts submitted to Biomedical Journals" developed by the International Committee of Medical Journal Editors (December 2019), available at http://www.icmje.org/.

Reprints and proofs

IJMA provides no free printed reprints. Authors can purchase reprints, payment for which should be done at the time of submitting the proofs.

Publication schedule

The IJMA publishes articles on its website immediately on acceptance and follows a ‘continuous publication’ schedule.

Article processing charges (APC)

The APC, payable when manuscript is editorially accepted and before publication. It is the responsibility of corresponding author to deliver APCs to IJMA administrative office representative. The current [2020] APCs are 2000 EL [Two thousand Egyptian Pounds] for articles submitted from Egypt and 150$ [One Hundred and Fifty United States Dollars for articles submitted from any other country. IJMA recommends prompt payment as we are unable to publish accepted articles until payment has been received.

Submission Checklist

Before submission of an article, you can use this list below to carry out a final check of your submission before you send it to the journal for review. Please check the relevant section in this Guide for Authors for more details.

  • Cover letter (Title page) [to be signed by all authors, mention previous publication/ presentations, mention source of funding, and declare financial and non-financial relationships and activities of interest) (Previously, conflict of interest).
  • Authors [provide first and last names, with middle name or its initials (where applicable), specify corresponding author with e-mail address (an official email is preferred), physical address and affiliation and did not reveal identity in paper except in title page).
  • Paper format [double spacing, margins 2.5 cm from all four sides, page numbers included at bottom, and title page contains all the desired information].
  • Title: concise and informative. Titles are often used in information-retrieval systems. Avoid abbreviations and formulae where possible.
  • Running title must be provided (not more than 50 characters)
  • Abstract page contains the full title of the manuscript
  • Abstract provided (structured abstract of 150- 300 words)
  • Key words provided (At least five keywords)
  • Introduction
  • Headings in title (ALL CAPITALS)
  • The references cited in the text should be in superscript format within square bracket.
  • References in reference list should be written according to the journal's instructions
  • Language and grammar [American English, or British usage is accepted, but not a mixture of these] the full term for each abbreviation must be written at its first use in the article, numerals from 1 to 10 spelt out, numerals at the beginning of the sentence spelt out, the manuscript must be checked for spelling, grammar and punctuation errors, supply the manufacturer's name and address (city and state/ country) of cited brand names, and species names must written in italic].
  • Tables and figures [figures of good quality (colour), table and figure numbers in Arabic letters (not Roman), figure legends provided, patients' privacy maintained (or permission letter provided), the full term for each abbreviation used in the table must be explained as a footnote].

Changes to authorship

Authors are expected to consider carefully the list and order of authors before submitting their manuscript and provide the definitive list of authors at the time of the original submission. Any addition, deletion or rearrangement of author names in the authorship list should be made only before the manuscript has been accepted and only if approved by the journal Editor.

To request such a change, the Editor must receive the following from the corresponding author: (a) the reason for the change in author list and (b) written confirmation (e-mail, letter) from all authors that they agree with the addition, removal or rearrangement. In the case of addition or removal of authors, this includes confirmation from the author being added or removed.